Production: File Organization

This is my file organization for my music video project

My team mates and I used several apps to communicate, combine our work, and to make everything organized and easy to find which  really helped us on the process of exporting clips. Our primary mode of communication was WhatsApp, which we used to coordinate with our cast and crew. This platform allowed us to quickly spread information, schedule shoots, and resolve any last-minute changes, making our process more efficient. To further enhance accessibility, we created a WhatsApp community group, ensuring all key updates and discussions were centralized in one place.

Since we had different side cast members scheduled on different days, this system was particularly beneficial in managing availability. Whenever uncertainties arose regarding which actors were available for a shoot, the group chat helped us clarify and adjust our plans accordingly.

File Management & Storage

Beyond communication, we utilized Google Drive as our primary storage solution. We systematically organized our footage into dedicated folders, including:

• Screen tests – To review performances before final shoots.
• Raw footage – To keep unedited clips accessible for editing.
• Behind-the-scenes (BTS) content – To document our production process.

By consolidating everything into a single drive with well-labeled folders, we significantly improved accessibility and changes speed. This structure allowed us to locate and manage our files efficiently, reducing delays during post-production.

Overall, this organized approach played a crucial role in ensuring our smooth collaboration, minimizing confusion, and increasing our production workflow.